How To Forward Email Appropriately

Tommy's Tech Tips


I stumbled upon this anonymous article on the Internet but its accuracy and validity makes it worth sharing with SFGN readers. I touched it up and it should be very useful for you.

A friend who is a computer expert received the following directly from a system administrator for a corporate system.

It is an excellent message that ABSOLUTELY applies to ALL of us who send emails.


Please read the short letter below, even if you’re sure you already follow proper procedures.

Do you really know how to forward e-mails? At least half of us DO NOT!

Do you wonder why you get viruses or junk mail? Do you hate it?

Every time you forward an email there is information left over from the people who got the message before you, namely their email addresses & names.

As the messages get forwarded along, the list of addresses builds, and all it takes is for some poor sap with a virus on his computer to contaminate and send that virus to every e-mail address that has come across his computer.

How do you stop it? Well, there are several easy steps:

  1. When you forward an e-mail, DELETE all of the other addresses that appear in the body of the message (at the top). That’s right, DELETE them. Highlight them and delete them, backspace them, cut them, whatever it is you know how to do. It only takes a second. To do this, you MUST click the “Forward” button first and then you will have full editing capabilities against the body and headers of the message. If you don’t click on “Forward” first, you won’t be able to edit the message at all.
  2. Whenever you send an email to more than one person, do NOT use the To: or Cc: fields for adding email addresses. Always use the BCC: (blind carbon copy) field for listing the email addresses.
  3. This is the way the people you send to will only see their own e-mail address. If you don’t see your BCC: option, click on where it says To: and your address list will appear. Highlight the address and choose BCC: and that’s it, it’s that easy. When you send to BCC: your message will automatically say “Undisclosed Recipients” in the “TO:” field of the people who receive it.
  4. Remove any “FW :” in the subject line. You can re-name the subject if you wish or even fix spelling.
  5. ALWAYS hit your Forward button from the actual email you are reading. Ever get those emails that you have to open 10 pages to read the one page with the information on it? By forwarding from the actual page you wish someone to view, you stop them from having to open many emails just to see what you sent.
  6. Have you ever gotten an email that is a petition? It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book. The email can be forwarded on and on and can collect thousands of names and email addresses. A FACT: The completed petition is actually worth a couple of bucks to a professional spammer because of the wealth of valid names and email addresses contained therein. If you want to support the petition, send it as your own personal letter to the intended recipient. Your position may carry more weight as a personal letter than a laundry list of names and email address on a petition.
  7. Emails with lottery promises are trash and you should treat them as such by deleting them at once.
  8. Before you forward an Amber Alert, or a Virus Alert, or some of the other

ones floating around nowadays, check them out closely.

Many of them are absolute junk mail and have been circling the ‘Net for years. If you have any questions, they can be resolved at Snopes, at this URL:

Its really easy to find out if it’s real or not. If it’s not, please don’t pass it on.

So please, in the future, let’s stop the junk mail and the viruses.

Finally, here’s an idea!!!

Let’s send this to everyone we know (but strip my address off first, please).

This is something that SHOULD be forwarded.


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